Also language is used differently in a formal email than in a casual email.

Writing a formal email.

The format of a formal email is usually simpler than that of a traditional letter. You also use language differently in a formal email than in a casual email. Depending on the level of formality your salutations may vary from a simple hi to an official dear mr ms dr professor for the most formal occasions use a colon instead of a comma after the salutation. A formal email has a very explicate structure with a definite salutation the opening part of the email signature section opening sentence and body. You can either indent your paragraphs in the body of the email or separate. Formal emails are required for certain interactions and certain situations.

They need to be professional. Always open your email with a greeting such as dear lillian. For example dear ms. If the relationship is more casual you can simply say hi kelly. If your relationship with the reader is formal use their family name eg. They need to be polished.

If you like you can include an e signature which may contain information such as your job title and contact information. And they need to be competently put together. A formal email has a very defined structure with a definite salutation the opening part of the email signature section opening sentence and body. In the email itself start with a salutation followed by the body of the email your signoff and your name. Include a brief clear subject line so that the recipient can immediately tell what the email is about. How to start a formal email.

Avoid using abbreviations contractions slang emoticons and other informal terminology.